I. PURPOSE

Documentation specialists are administrative workers who manage office documents. Their primary responsibilities include organizing an archiving system, retrieving documents upon request and outlining a long-term storage strategy.

II. DUTIES AND RESPONSIBILITIES

• Manages and organizes documentation and contracts
• Monitors inventory, warranties, and renewal databases
• Prepares and consolidates service and warranty documents
• Ensures document accuracy, integrity, and access control
• Labels, sorts, and categorizes files for easy retrieval
• Coordinates with teams to maintain consistent documentation practices
• Trains employees on proper documentation usage
• Removes outdated or obsolete documents
• Performs additional tasks and supports extended office hours as needed

III. QUALIFICATIONS

• College Degree (any 4-year course)
• With at least 2 years administrative work experience
• Proficiency in MS Productivity such as Excel, Word, PowerPoint and Outlook
• Ability to create and analyze reports using Microsoft Excel
• Adaptability to fast facing environment and Trends culture
• Proficiency with scanning and administrative technology
• Physical strength and stamina for heavy lifting
• Outstanding organizational skills
• Multitasking ability
• Attention to detail
• Excellent written and verbal communication
• Good interpersonal skills
• Ability to multitask and manage several responsibilities simultaneously
• Proficiency in using Microsoft tools and other basic business software for day-to-day activities

IV. WORKING CONDITIONS

• Must be available during regular work hours and willing to render work beyond office hours, as needed.
• Will report to Trends Office at 6F Trafalgar Plaza, H.V. Dela Costa St., Salcedo Village, Makati City.
• Must be a team player; willing to assist and provide guidance to junior members of team.