I. DUTIES AND RESPONSIBILITIES

PRIMARY RESPONSIBILITIES:

• Create Sales Order Forms for SO Creation
• Create Purchase Requisitions
• Update/Monitor Sales Report, Sales Order status and other important documents
• Prepare and monitor Expense Report
• Prepare documentation for the delivery of goods and coordination with logistics, suppliers and clients
• Send out training confirmation/calendar invite & event reminder to clients
• Consolidate and prepare bidding and accreditation documents
• Keep logs of other miscellaneous information related to the sale of company products and solutions
• Attend to phone orders or inquiries by clients and customers in the absence of Account managers
• Assist the sales team in processing of reimbursement, liquidation and cash advance
• Ensure Creation of Master Data for New Accounts
• Create and Monitor Training & Exam Vouchers
• Update Ivanti report from Ivanti system request
• Coordinate with other teams as needed
• Other duties as assigned

ADDITIONAL RESPONSIBILITIES:

• Take minutes of meeting during group meetings
• Coordinate shipping schedules and delivery of merchandise and services
• Handle sales function for individual accounts

II. QUALIFICATIONS

• Graduate of any 4-year course or a short admin-course
• Experience in office administration is an advantage
• With good interpersonal and communications skills to ensure consistent messages are communicated to internal customers / stakeholders, able to work well in a team environment and adhere to the highest ethical standards.
• Knowledge in MS Productivity such as Excel, Word, PowerPoint and Outlook
• Ability to create and analyze reports using Microsoft Excel
• Demonstrate high level of organizational and time management skills.
• Ability to work independently and as part of a team – especially in complex and ambiguous work environments.
• Detail and results oriented with a strong sense of customer service.