DUTIES AND RESPONSIBILITIES
PRIMARY RESPONSIBILITIES
- Create simple Sales Order Forms for SO Creation
- Create Purchase Requisitions
- Update/Monitor Sales Report, Sales Order status and other important documents
- Prepare and monitor Expense Report
- Prepare documentation for the delivery of goods and coordination with logistics, suppliers and clients
- Send out training confirmation/calendar invite & event reminder to clients
- Consolidate and prepare bidding and accreditation documents
- Keep logs of other miscellaneous information related to the sale of company products and solutions
- Attend to phone orders or inquiries by clients and customers in the absence of Account managers
- Assist the sales team in processing of reimbursement, liquidation and advances
- Ensure Creation of Master Data for New Accounts
- Create and Monitor Training & Exam Vouchers
- Update Ivanti report from Ivanti system request
- Coordinate with other teams as needed
- Other duties as assigned
ADDITIONAL RESPONSIBILITIES:
- Take minutes of meeting during group meetings
- Coordinate shipping schedules and delivery of merchandise and services
- Handle sales function for individual accounts
QUALIFICATIONS
Minimum Education
- Graduate of any 4-year course.
Minimum Experience/Training
- At least 2 years experience in office administration.
- Proven customer focus, interpersonal and communications skills to ensure consistent messages are communicated to internal customers / stakeholders, able to work well in a team environment and adhere to the highest ethical standards.
Competency
- Proficient in MS Office, particularly Excel, Word, PowerPoint, and Outlook.
- Strong organizational, time management, multitasking, and reporting skills.
- Detail- and results-oriented with excellent customer service and interpersonal skills.
- Excellent written and verbal communication skills; able to work independently or with a team.
- Flexible, adaptable, willing to learn, and able to work with minimal supervision and extended hours.